Hiring New Positions at ArtsBuild Ontario


As we move into an exciting new chapter at ArtsBuild Ontario, we are seeking applicants for two positions at ABO.

The Program Manager and Project Coordinator positions are available to apply through to July 8th. If you are passionate about working in the arts sector, and being part of the development of new projects happening in Kitchener Waterloo, and in the across the country you can read about the positions on the Charity Village or WorkinCulture Job Boards.

We look forward to adding two amazing members to our team at ABO!

Program Manager

ArtsBuild Ontario is looking for an enthusiastic Program Manager (parental leave) for a 16-month contract term. Reporting to the Executive Director, duties include managing and executing core programs and major projects for the organization by working with the staff team, partners and our provincial network to ensure success.

Compensation $50000.00 Yearly compensation for a full time contract.

Project management 

  • Lead and execute programs and projects. These include: the Creative Spaces Mentoring Network, the Meanwhile Spaces Pilot, and the Social Purpose Real Estate for Arts Spaces project.
  • Maintain and monitor project plans, schedules, budgets and expenditures.
  • Coordinate, attend, and participate in committee meetings.
  • Coordinate program and event registration.
  • Develop and organize project materials and keep documentation up to date.
  • Meet project deadlines.
  • Continually evaluate programs to measure impact and inform new ideas.
  • Respond to questions via phone and email from our network.
  • Develop promotional content and program materials.
  • Represent ABO at 44 Gaukel Creative Workspace.


  • Support partnerships through ongoing communication.
  • Maintain contact list of current and future program partners.
  • Represent ABO when needed in person for programs, meetings and events.

Marketing, communications and website

  • Maintain master list of program participants.
  • Suggest and implement new tools to support digital resources and improve the website.
  • Maintain and update the website with information related to programs and projects.
  • Support the development of marketing plans.

Development support

  • Support grant applications and funded projects through reporting, review, and developing new program/project ideas.
  • Ensure project targets are met.
  • Develop relationships with partners to support current and future projects.


  • Post-Secondary Education (diploma/degree) in the arts, project management, marketing, or business management is preferred or equivalent experience.
  • Proficiency in Microsoft Office, Google Drive, Survey Monkey, WordPress and MailChimp applications.
  • Strong leadership, people and communication skills.
  • Highly organized and detail-oriented.
  • Strong time management skills and adaptable to constantly changing priorities.
  • Ability to work in a fast-paced environment, balance workload and meet tight deadlines.
  • Positive attitude, strong work ethic and team player.
  • Critical thinker who can make suggestions for improving projects and programs, and their processes.
  • Willing to travel throughout Ontario for events and programs. 
  • Must live in Waterloo Region and be able to commute to our office location at 44 Gaukel Creative Workspace.

Project Coordinator, Meanwhile Spaces

ABO seeks an enthusiastic Project Coordinator for a year-long contract position to support a Meanwhile Spaces Pilot Project for the arts in Waterloo Region. Reporting to the Executive Director, the Project Coordinator will support 3 to 4 sites in Kitchener and Waterloo that will be designated for arts and creative workers who need space for the creation of new works (dance, theatre, music, and visual arts). They will be the main point of contact for all space users and property owners. They will be responsible for providing administrative support throughout the project, including convening the Advisory Committee, gathering data on space usage, issuing contracts with space users, and maintaining booking platforms.

Compensation $24/hr at 24-32 hours per week, for a 12-month contract term (August 1, 2024 to July 31st, 2025).

Project management 

  • Be the main point of contact for all Meanwhile Space public inquiries, specifically space users.
  • Onboarding space users in the program.
  • Maintain space user records and application intake.
  • Support the Executive Director with property owners and community partnerships.
  • Day-to-day space management including, service requests, and troubleshooting.
  • Regular site checks of meanwhile spaces.
  • Short-term rental coordination.
  • On-call for space user issues, occasionally outside business hours.

Administrative support

  • Alongside the ABO team and Advisory Committee develop an application for artists, ad hoc groups, and arts organizations to apply for free/discounted access to meanwhile spaces.
  • Issue rental agreements and invoices for spaces.
  • Develop an evaluation form to be completed by program participants.
  • Take minutes during Advisory Committee meetings.
  • Gather data on space use and impact on user groups.

Skills Needed

  • Ability to work independently and within defined timelines.
  • Ability to work efficiently and effectively with quick turnarounds.
  • Well-organized, self-motivated and attentive to detail.
  • Able to multitask and work well in a small team environment.
  • Ability to learn on the job and problem-solve.
  • Effective verbal and written communication.
  • Excellent interpersonal skills.


  • Post-Secondary Education (diploma/degree) in the arts, project management, marketing, or business management is preferred or equivalent experience.
  • Experience in facility management.
  • Experience working in the arts and culture sector.
  • Exceptional customer service skills.
  • Previous experience working in a business/professional environment.
  • Experience with database and information management.
  • Experience with WordPress, Survey Monkey, Google Forms and Mail Chimp. An appreciation for cultural infrastructure and the Ontario arts sector.
  • Required to work on-site at 44 Gaukel Creative Workspace in Kitchener, ON (not a remote work position), must live in Waterloo Region and have a reliable mode of transportation.
  • Work may include occasional flexible hours, including evenings and weekends, depending on organization and facility needs.

How to Apply

ArtsBuild Ontario is an organization that is working to embed the values of individual and group differences within its working environment. We strive to embrace the diversity of backgrounds and perspectives of our staff, members, arts community and partners. Indigenous peoples, people of colour, and people across the spectrums of gender, sexuality, age, and abilities are encouraged to apply.

If you have questions or concerns about accessibility throughout the hiring process, please email us at info@artsbuildontario.ca.

To apply, please email your resume and cover letter to Alex Glass (she/her), Executive Director at alex@artsbuildontario.ca.