We’re hiring! Program Manager and Program & Communications Coordinator

PROGRAM MANAGER

Job Description

  • Initial five month contract, with the possibility of extension
  • Start Date: November 4, 2019
  • Downtown Kitchener
  • Full-time; 45,000 per year

Position Summary

Reporting to the Executive Director, duties include managing and executing all programs to ensure targets and goals are met annually and that grant needs and requirements are met. This includes working with the Executive Director and Program and Communications Coordinator as well as partners to ensure success.

Key Responsibilities

PROGRAM EXECUTION AND DELIVERY

  • Lead and execute all ABO programs to ensure program targets are met
  • Ensure that all program registration is captured and provided to the Program and Communications Coordinator
  • Continually evaluate programs to measure impact and inform new ideas that respond to the current needs of ABO’s network
  • Respond to questions via phone and email from inquiring organizations
  • Develop timelines to effectively deliver programs including travel and logistics
  • Develop program content and work with Program and Communications Coordinator on a marketing plan
  • Support, as necessary, program outreach through phone calls and emails
  • Ensure Program and Communications Coordinator and the ED has the information needed to create invoices
  • Develop reports from programs and projects for applications and knowledge sharing with ABO’s network
  • Represent ABO at 44 Gaukel as needed

PARTNERSHIP SUPPORT

  • Lead ABO’s partnerships to ensure program success
  • Maintain overall contact list regarding current and future program partners
  • Represent ArtsBuild when needed in person at ABO programs and sector events

MARKETING, COMMUNICATIONS AND WEBSITE SUPPORT

  • With the Program and Communications Coordinator, draft communications calendar as a template for the year
  • Support updating Mailchimp lists by providing all update information
  • Update website to ensure that all program information is up-to-date
  • Suggest and implement new tools to improve website
  • Contribute to the social media plan in relation to programs and work with the Program and Communications Coordinator to ensure they have all necessary program information

DEVELOPMENT SUPPORT

  • Support grant applications through reporting, review and ideas for new programs
  • Ensure annual goals for earned revenue from programs are met
  • Develop relationships with potential partners to support projects and programs

Skills Required

  • Experience delivering/hosting workshops, public speaking and delivering presentations
  • Ability to work independently and in a team, and to work within defined timelines
  • Ability to work efficiently and effectively with quick turn arounds
  • Well organized, self-starter who is attentive to detail
  • Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint) and technologically current with web based platforms (Adobe Connects, Hoot Suite, MailChimp, Survey Monkey and EventBrite)
  • Superior presentation and interpersonal skills to build enthusiastic partnerships and alliances.
  • Ability to maintain relationships with partners, presenters, consultants, etc…
  • Ability to coordinate and lead program committees with all communities that ABO supports in relations to creative spaces, including Indigenous communities, people who identify as having a disability, organizations in rural and remote areas, etc…
  • Previous working experience in database programs and online tools
  • Able to multi-task and work well in an entrepreneurial and creative environment.
  • Effective verbal and written communication skills
  • Willingness and an ability to learn on the job a must
  • Website experience, specifically Word Press considered an asset
  • Able to work flexible hours, some evenings, weekends and travel required

Experience

  • Completion of a college or university degree in a related field
  • 1-2 years previous experience executing and managing programs
  • A working knowledge of a variety of arts disciplines as well previous experience working in the cultural sector
  • Knowledge of developing professional develop programs
  • Knowledge of database and information management
PROGRAM AND COMMUNICATIONS COORDINATOR
  • Initial 5 month contract, with the likelihood of extension
  • Start Date: November 4, 2019
  • Downtown Kitchener
  • Full-time; 35,000 per year

Position Summary
Reporting to the Executive Director, duties include actively supporting the Program Manager and the Executive Director in executing program deliverables, managing all external communications and being the frontline support and lead for 44 Gaukel rentals.

Key Responsibilities
PROGRAM SUPPORT AND ADMINISTRATION

  • Respond to all English program inquiries via email or over the phone
  • Maintain current and up to date contact and registration lists for each ABO program
  • Respond to questions via phone and email from inquiring organizations
  • Assist in editing and reviewing program copy, content and formatting
  • Support webinars via Adobe Connects
  • Phone and email outreach for programs to support registration
  • Invoice and payment management, including invoice creation and follow up
  • Set up meetings and conference calls for ABO staff and partners
  • Provide user support, outreach and population of SpaceFinder and Bricks&Mortar

44 GAUKEL MANAGEMENT

  • Be the front-line contact for all 44 Gaukel inquiries, this may require being at a reception desk most days
  • Management and reconcile payments for 44 renters
  • Meeting renters in person when requested
  • Coordinate rentals, including schedules and key sign outs/returns
  • Attend Gaukel events outside of hours as necessary
  • Occasional maintenance of the space, including tidying up common areas, washing dishes and maintaining rehearsal space

WEBSITE MANAGEMENT

  • Update the Resource Library
  • Updater/review website weekly to promote ABO programs, resources, projects and relevant news to our network

MARKETING, COMMUNICATIONS

  • Develop and execute the Marketing and Communications calendar
  • Draft eBlasts and monthly newsletters according to the communications schedule
  • Develop and implement the social media plan using HootSuite
  • Maintain, verify and update Mailchimp lists
  • Work with promotional partners to promote programs and projects

SOCIAL MEDIA

  • Execute social media for all managed programs
  • This includes but is not limited to Facebook, all Twitter accounts, Instagram, LinkedIn and YouTube
  • Work collaboratively with partner organizations to extend ABO reach
  • Work closely with the Program Manager to ensure all programs are promoted on all mediums

Skills Required

  • Ability to work independently and to work within defined timelines
  • Ability to work efficiently and effectively with quick turn arounds
  • Well organized, self-starter who is attentive to detail
  • Excellent knowledge of Microsoft Office (Word, Excel, PowerPoint) and technologically current with web based platforms (Adobe Connects, Hoot Suite, MailChimp, Survey Monkey and EventBrite)
  • Design experience to support marketing efforts on Adobe Creative Suite and Canva considered an asset
  • Demonstrated experience and skill with various social media
  • Previous working experience in database programs and online tools
  • Website experience, specifically Word Press considered an asset
  • Able to multi-task and work well in an entrepreneurial and creative environment.
  • Effective verbal and written communication skills
  • Superior presentation and interpersonal skills to build enthusiastic partnerships and alliances.
  • Willingness and an ability to learn on the job a must
  • Experience with public speaking and delivering presentations considered an asset
  • Able to work flexible hours, some evenings, weekends and travel required

Experience

  • Completion of a college or university degree in a related field
  • Previous experience of working with social media in a business/professional environment
  • Knowledge of database and information management
  • Previous experience working in a coordinator or administrator role desired
  • Customer Service Experience
  • A working knowledge of a variety of arts disciplines as well previous experience working in the cultural sector strongly desired
How to Apply:

Deadline to apply is Oct. 11, 2019. Please send your CV to Lindsay Golds @ lindsay@artsbuildontario.ca. No phone calls please.


Announcing new Interim Executive Director at ABO

ArtsBuild Ontario (ABO), through Board Chair, Chris Loreto, would like to announce that Executive Director Patricia McKinna, has departed ABO to begin her new role as Executive Director at the Siminovitch Prize. The Board of Directors thanks Patricia for her contributions to ABO and wishes her well in her new capacity. Alex Glass, Program and Assistant Executive Director, will be assuming the role of Interim Executive Director, effective immediately. Details regarding a call for a permanent Executive Director will be released in the fall.

Ms. Glass has been an integral part of the team at ABO since January 2015, having held roles in marketing, communications and programming, and most recently as Program and Assistant Executive Director. In this role, she has successfully launched new programs under funding from the Department of Canadian Heritage, Ontario Trillium Foundation, Canada Council for the Arts and Province of Ontario. In addition, she has provided leadership to our creative hub space at 44 Gaukel.

Ms. Glass can be reached at 519.880.3670 ext 103 or alex@artsbuildontario.ca.

Lindsay Golds, former Executive Director will be working directly with Alex and the board of directors to assist with this transition.

ABOUT ARTSBUILD ONTARIO

ArtsBuild Ontario is the only organization in Ontario dedicated to realizing long-term solutions for building, managing and financing the sustainable arts facilities needed in Ontario communities. We are a non-profit arts service organization that provides organizations with training, tools and resources that support the development and management of creative spaces such as theatres, galleries, concert halls, museums and other creative spaces.


Exploring Montreal’s Sacred Spaces and Creative Places

Back in November 2018, we traveled to Montreal with Trinity St. Paul’s, Faith and the Common Good and the Toronto Arts Council to explore how sacred spaces are working with arts organizations to transform their facilities into thriving spaces that serve the creative community. Montreal marks the third location of our research of faith and art spaces, a project supported by the Metcalfe Foundation and led by Kendra Fry of Trinity St. Paul’s/Faith and the Common Good. We traveled to Philadelphia and New York City prior to Montreal, and while these cities provided us with operating models from two very different American communities, Montreal offered examples of faith and creative spaces in a Canadian context.

We visited a number of churches in Montreal, but these three locations really stood out to us.

St. James United Church

A heritage church built between 1888-89 and a National Historic Site of Canada, St. James United Church has opened up their space for arts organizations to rent. Responding to high rental prices in downtown Montreal, St. James is opening their doors to the arts at a lower rate. They recently provided overflow space for Place des Arts with a remote screening of Yo-Yo Ma’s live performance next door. While they are still growing a creative rental audience, they offer Daweson Hall – a former Sunday School – as a rental space for arts groups, including a dinner theatre. St. James has also opened up The Churchill Suite which offers 5,000 square feet of office space specifically for cultural, social and arts organizations. Other rental spaces include the Sanctuary and outdoor Public Square located at the front of the church.

Bourgie Hall

Part of the Montreal Museum of Fine Arts (MMFA), Bourgie Hall is a former church turn into a 444 seat concert hall. Formerly the Victorian Erskine and American Church, it was designed by the architect Alexander Cowper Hutchinson in the Roman Revival style in 1894. Bourgie Hall is located beside the MMFA and is renowned for its chamber music performances, presenting their own programs and other chamber orchestras. The MMFA opened Bourgie Hall in 2011 as a response to a need for chamber music performance space in the City. The renovation of the former church also increased the MMFA’s exhibition space by 20%.

St. Jax Montreal

St. James the Apostle Anglican Church reopened its doors as St. Jax Montreal in December 2016. The 154 year old church closed in 2015 and remerged as both a church and community space. During the closure, pews were removed and the Sanctuary was fitted with new lights and a sound system. St. Jax currently has a 200 person parish and rents to other churches, community groups and organizations – including arts organizations. Through a space rentals program, the church created a stream of earned revenue to offset staffing costs and facility maintenance. Spaces in the church available to rent include the Sanctuary (used for banquets, conferences or smaller gatherings), Shatford Hall (equipped with a stafe, mirrors and used as rehearsal space), Basement, Chapel and Gardens.

The churches we visited in Montreal proved to be facing many of the successes and challenges our faith  spaces and arts organizations are facing here in Ontario. While many churches are experiencing declining parish numbers, there remains an opportunity for faith spaces and the arts to support one another. Bourgie Hall is a unique example of how arts organizations can repurpose faith spaces  – leveraging the former church’s natural acoustics to create a state of the art chamber music performance venue.

As we continue to answer the needs of our arts organizations with relevant programs, tools and resources, ArtsBuild Ontario looks forward to continuing our research of faith spaces and creative places, and how partnerships and/or adaptive reuse of faith spaces can serve our organizations with space solutions.


#ArtsDay 2018 Recap

 

ArtsBuild Ontario (ABO) was thrilled to take part in Arts Day on the Hill 2018 with the Canadian Arts Coalition this year! Over 100 arts advocates across Canada came together on Tuesday, October 2 to discuss how we can continue to support arts and culture in our communities. Over 100 meetings were scheduled with Members of Parliament, Senators and Ministers.

The Canadian Arts Coalition’s Messages

The Canadian Arts Coalition had five messages to share with the Government of Canada this year:

  • Thank you: The Government of Canada’s support encourages investment from the private sector and from other levels of government, helping to maintain a stable and vibrant creative sector.
  • $30 million annual increase to the Canada Arts Presentation Fund (CAPF): to be phased in over three years. By addressing CAPF, we can take advantage of economies of scale through domestic market opportunities (improves ROI) and enhance export readiness.
  • Continue investing in Canada Council for the Arts: Continued investments through the Canada Council for the Arts, and Canadian Heritage programs, strategically support the creative value chain with positive social and cultural returns.
  • Invest in the Canadian Arts Training Fund and Young Canada Works: with an additional $10 million annually for the Canadian Arts Training Fund, and an additional $500,000 for the Young Canada Works to support diverse artistic proactive and support emerging arts administrators.
  • Help in motivating individual donors through the Canada Cultural Investment Fund: This could take the form of an administrative increase to the Endowment Incentives program to grow the number of Canadians who make charitable donations.

Advocating for Creative Spaces

ArtsBuild Ontario spoke to the importance of all five speaking points, but also spoke to the valuable investments made in the Canada Cultural Spaces Fund (CCSF), creative hubs and cultural infrastructure in both central and rural Ontario communities.

In Budget 2017, the Government of Canada invested $300 million over 10 years in CCSF to further support creative hubs and other cultural spaces. The Canada Cultural Spaces Fund is part of suite of art programs administered by the Department of Canadian Heritage that complements funding delivered by the Canada Council for the Arts.

Our #ArtsDay Team

ArtsBuild Ontario’s Alex Glass was teamed with Lesley Bramhill of the Playwrights’ Workshop Montreal/Canadian Dance Assembly, Janita Grift who is an individual arts administrator/arts advocate, and Robert Steven from the Art Gallery of Burlington. Our team met with Marwan Tabbara, MP for Kitchener-South – Hespeler; Senator Donna Dasko; Zachary Sykes on behalf of Frank Baylis, MP for Pierrefonds-Dollard; and The Honourable Karina Gould, Minister of Democratic Institutions.

We would like to thank the Canadian Arts Coalition for organizing this important and vital day of advocacy for arts and culture!

Read more about #ArtsDay


Announcing the 2018/2019 Learning Series!

 

It’s back! We’re excited to announce our Learning Series is returning this fall with new webinars and a workshop to support arts organizations and their creative spaces. These sessions will provide tools, best practices, and feature guest speakers from the sector to inform and inspire creative space managers.

Many of the webinars in this year’s Learning Series will focus on capital projects and accessibility in creative spaces. Dates for accessibility webinars will be announced later this fall!

Check out our upcoming workshop:

Creative Space Projects: A Brainstorming Workshop 
Facilitator: Lucy White, Principal with the Osbourne Group
Date: Tuesday, November 27, 2018
Time: 10:00 AM – 3:00 PM
Location: Waterloo Region Museum, Classroom A
Cost: $15
Register Here

Check out our upcoming webinars:

Free Webinar: Capital Project Case Study: The Tett Centre
Wednesday, October 31 2018 | 12:00 – 1:00 p.m. EST
Presenters: Nadine Baker, Facility Manager and Danielle Folkerts, Marketing and Programming Coordinator at the Tett Centre
Register Here

Free Webinar: Volunteer Boards and Creative Space Projects
Wednesday, November 28, 2018 | 12:00 – 1:00 p.m. EST
Presenters: 
Kevin Puddister, Curator & General Manager at the Dundas Museum & Archives and John Kastner, General Manager at the Stratford Perth Museum
Register Here

Free Webinar: Engaging Community in Municipal Performing Arts Space Projects 
Wednesday, January 30, 2019 | 12:00 – 1:00 p.m. EST
Presenters: 
Steve Solski, Executive Director at FirstOntario Performing Arts Centre and Kristopher Dell, Director of Production with Civic Theatres Toronto
Register Here

Free Webinar: Alternative Creative Spaces and Adaptive Reuse Projects 
Wednesday, February 27, 2019 | 12:00 – 1:00 p.m. EST
Presenters:
 Kendra Fry, General Manager at Trinity St. Paul’s and Jaime Griffis, Director of Programming and Promotion at Idea Exchange
Register Here

Free Webinar: Working Together: Multi-Partner Creative Space Projects
Wednesday March 27, 2019 | 12:00 – 1:00 p.m. EST
Presenters: Alexandra Badzak, President & CEO of the Ottawa Art Gallery and Tam-Ca Vo-Van, Director of Galerie SAW Gallery
Register Here