Call for Strategic Planning Consultant

Position: Consultant
Tentative Start Date: September 30, 2021
End Date: January 31, 2022
Location: Ontario
Position Type: Contract $6,500

Deadline to submit proposal: September 17 at 5pm.

Introduction

ArtsBuild Ontario (ABO) is the only organization in Ontario dedicated to realizing long-term solutions for building, managing and financing the sustainable arts facilities needed in Ontario’s diverse communities. We are a non-profit arts service organization that provides organizations with training, tools and resources that support the development and management of creative spaces such as theatres, galleries, concert halls, museums and other creative spaces.

ABO is seeking proposals from qualified consultants and/or consulting firms to assist in the development of a three-year comprehensive strategic plan that will focus on our network’s needs, our services, our values and our vision for the future.

ABO is an organization that is working to embed the values of individual and group differences within its working environment. We strive to embrace the diversity of backgrounds and perspectives of our staff, members, arts community, and partners. Indigenous peoples, people of colour, and people across the spectrums of gender, sexuality, age, and abilities are encouraged to apply.

Scope of Work

The consultant shall complete the following:

  • Design and execute a strategic visioning and comprehensive planning process including consultations and workshops with Board of Directors, Advisory Committee, Staff, Funders and Key Partners
  • Develop recommendations for a three-year actionable strategic plan

Anticipated Process

ABO seeks the consultant’s recommendations regarding the best process for developing the strategic plan, to be conducted in two parts:

Part 1: Vision, Strategic Directions and Research

  1. Consultations: Develop consultation framework and questions/issues for staff, advisory committee, funders and key partners.
  2. Research: Integrate related data, stakeholder strategic plans and any relevant research and best practices that compliments strategic directions and stakeholder consultations.
  3. Synthesize: Consolidate consultation feedback and research. After consultation with Board of Directors, identify strategic directions and goals.

Part 2: Write the Strategic Plan

Utilizing information from the first stage, the consultation will develop recommendations for a strategic plan. This plan will serve as ArtsBuild Ontario’s guide for the next three years.

Consultant Qualifications

To accomplish the scope requested, the consultant will need to possess the following qualifications:

  • Experience at successfully developing consensus-based strategic plans
  • Knowledgeable of collective impact or collaborative strategic initiatives
  • Strong facilitation skills
  • Knowledgeable of non-profit/charitable sector
  • Experience at creating a neutral environment for, and soliciting input from, individuals from various sectors
  • Experience at gathering and utilizing data to inform the strategic planning process
  • Knowledgeable in marketing, communications, and branding
  • Knowledgeable in resource/program development

Work Plan

The proposal should contain a detailed description of the activities to be conducted by the consultant in order to complete the requested scope of work, including:

  • Specific activities to be conducted at each stage
  • Who will be involved at each stage
  • A timeline for the activities at each stage
  • Milestones and deliverables tied to those activities
  • A proposed payment schedule

Criteria for Evaluating Success of the Project

The Board of Directors will deem this a successful project when they are given a clear report which outlines the strategic directions, areas of improvement and a recommended action plan. Previous strategic and other corporate materials will be provided to the consultant as background information upon request.

Previous Work Product

The proposal should include at least two examples of written work similar to the scope of work requested within this RFP.

Proposed Timeline

  • September 24-30, 2021: Interview process
  • September 30, 2021: Contract issued
  • October 11 – November 15, 2021: Phase One (Board retreat, Consultations and Research)
  • November 15 – December 13, 2021: Phase Two (Provide recommendations for Strategic Plan)

Please forward proposal to Alex Glass, Executive Director

Email: alex@artsbuildontario.ca

Subject line: Proposal offer: ABO Strategic Planning Consultant


Moving into Step 3 for Creative Spaces

Yesterday, it was announced that on Friday, July 16, the province will move into Step 3 of Ontario’s Roadmap to Reopening. Waterloo Region is slated to move to Step 2 on Monday, July 12 – however, it is expected to join the rest of the province in Step 3 on July 16.

Step 3 Highlights for Creative Spaces
Face coverings in indoor public settings and physical distancing requirements remain in place throughout Step 3.

Outdoor 
Outdoor social gatherings and organized public events with up to 100 people with limited exceptions are permitted.

Indoor
Indoor social gatherings and organized public events with up to 25 people are permitted.

Museums, Galleries and Historic Sites
Museums, galleries, historic sites, aquariums, zoos, landmarks, botanical gardens, science centres, casinos/bingo halls, amusement parks, fairs and rural exhibitions, festivals, can operate with capacity limited to not exceed 50 per cent capacity indoors and 75 per cent capacity outdoors.

Concert Venues, Cinemas and Theatres
Concert venues, cinemas, and theatres permitted to operate at:

  • Up to 50 per cent capacity indoors or a maximum limit of 1,000 people for seated events (whichever is less).
  • Up to 75 per cent capacity outdoors or a maximum limit of 5,000 people for unseated events (whichever is less); and up to 75 per cent capacity outdoors or a maximum of 15,000 people for events with fixed seating (whichever is less).

Photography Studios and Services
Photography studios and services can operate indoors and outdoors with restrictions.

Meeting Spaces
Indoor meeting and event spaces permitted to operate with physical distancing and other restrictions still in effect and capacity limited to not exceed 50 per cent capacity or 1,000 people, (whichever is less).

Construction
All construction is open.

What happens next?
For Ontario to have most restrictions of Step 3 lifted, the province must:

  • Remain in Step 3 for at least 21 days
  • 80% of Ontarians over the age of 12 must have received one dose of a COVID-19 vaccine and 75% have received a second.
  • All public health units must have 70% of their eligible population fully vaccinated.
  • Other key public health and health care indicators must remain stable.

At this point, Step 3 precautions would be lifted, and small safety measures would remain in place, such as passive screening and a safety plan for businesses.

Read the Press Release HERE.
Read the full Guidelines for Step 3 HERE.


ArtsBuild Ontario Announces New Interim Executive Director

KITCHENER – May 20, 2020 – The Board of Directors of ArtsBuild Ontario (ABO) is happy to announce the appointment of Diana Moser as the new Interim Executive Director.

Ms. Moser will head the organization’s overall financial, strategic, and operational leadership while the Executive Director, Alex Glass, is on maternity leave. Ms. Moser brings several years of experience with Arts Council Wood Buffalo in Fort McMurray where she held a variety of posts including Programs Manager and Interim Executive Director.

“We’re excited to have Diana on board to guide ABO. As someone with extensive experience with the arts community, facilities, and organizations she is a fantastic fit for ABO’s current need.” – Kristian Clarke, President

Ms. Moser helped establish the Arts Council Wood Buffalo as a trusted arts support organization for the region and combines this experience with her experience at the Oil Sands Discovery Centre, Theatre; Just Because and the Wood Buffalo 2018 Alberta Winter Games.

She has a BA and MA in History from McMaster University and a Master of Museum Studies from the University of Toronto.

Please join us in welcoming Ms. Moser to her new role at ABO.


Creative Spaces Online Training Series Modules Available for Purchase!

Creative Spaces Online Training Series Modules Available for Purchase!

This training series is designed to support arts managers in building the core skills necessary to support capital projects and ongoing operations in creative spaces. Delivered by topic experts working in the sector, each module focuses on a topic area identified as the most integral to capital projects by ABO’s network of 2,500+ arts organizations. The Creative Spaces Online Training Series was originally delivered from November 14, 2019, to January 23, 2020.

The Training Series includes four modules, $40 each, available for purchase:

  1. Strategic Planning and Partnerships
  2. Financial Management and Capital Projects
  3. Campaigns and Community Engagement
  4. Operating Planning Before, During, and After a Capital Project

Each Module comes with:

  •  A Recording of The Webinar
  • A PDF of the Presentation
  • A Transcription of the recording
  • Any extra resources the presenter(s) provided to the attendees

We accept Credit or eTransfer. Please contact Tyler Woodward, Program and Communications Coordinator at tyler@artsbuildontario.ca to purchase.
These modules are designed for arts managers working within creative spaces under a variety of operating models and communities.


More Capital Project Case Studies Available Now!

ArtsBuild Ontario is excited to release the second installment of case studies for The Creative Space Case Studies Series! This project features a series of case studies inspired by creative spaces across Ontario that have executed a capital project or renovation.

These case studies analyze the why, what, who, how and ongoing behind each project to provide specific details on each creative space project. This will allow other organizations to better understand what resources and supports they might need to execute projects and sustain their creative spaces.

Along with these new case studies we are also releasing a Best Practice Summary Report that combines the key elements from all case studies!

Case Studies

Canadian Automotive Museum (Oshawa, Ontario)

Dundas Valley School of Art (Dundas, Ontario)

FirstOntario Performing Arts Centre (St. Catharines, Ontario)

Great Canadian Theatre Company (Ottawa, Ontario)

  • Coming Soon!

Idea Exchange: The Old Post Office (Cambridge, Ontario)

Meridian Hall (Toronto, Ontario)

Miles Nadal Jewish Community Centre/The Al Green Theatre (Toronto, Ontario)

The Theatre Centre (Toronto, Ontario)

Thunder Bay Art Gallery (Thunder Bay, Ontario)

The Westdale (Hamilton, Ontario)

Best Practice Summary

This project is made possible by the Department of Canadian Heritage.